Data Security

With this data protection notice, we inform you (also referred to as “user” or “data subject” in the following text) in a general way about data processing in our company and in a special way about data processing when you visit our website, contact us via our website contact form, contact us by e-mail or telephone. We also inform you about our online presence in social media and about your rights with regard to the processing of your data. The term “data processing” always refers to the processing of personal data.

 

Preliminary remark:

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The controller for the processing of personal data within the meaning of the General Data Protection Regulation (“GDPR”) is

 

Veltyx AG, Waldparkstaße 1, 85521 Riemerling

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Represented by: Dipl.-Ing. (FH) Martin Otterbach

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Contact Phone: +49 (0) 151 463 704 31

 

E-mail: hello@veltyx.de

 

1. general information on data processing

 

1.1 Categories of personal data

 

We process the following categories of personal data

• Inventory data (e.g. names, addresses, functions, organizational affiliation, etc.);

• Contact data (e.g. e-mail, telephone/fax numbers, etc.);

• Content data (e.g. text entries, image files, videos, etc.);

• Usage data (e.g. access data);

• Meta/communication data (e.g. IP addresses).

1.2 Recipients or categories of recipients of personal data
 
 If we disclose data to other persons and companies such as web hosts, contract processors or third parties as part of our processing, transfer it to them or otherwise grant them access to the data, this is done on the basis of a legal permission (e.g. if a transfer of the data to third parties pursuant to Art. 6 para. 1 lit. b GDPR is necessary for the fulfillment of the contract), if the data subjects have consented or if a legal obligation provides for this.
 
 1.3 Duration of the storage of personal data
 
 The criterion for the duration of the storage of personal data is the respective statutory retention period. After this period has expired, the corresponding data will be deleted if it is no longer required to achieve the purpose, fulfill the contract or initiate a contract.

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1.4 Transfers to third countries
 
 If we process data in a third country (i.e. outside the European Union (EU) or the European Economic Area (EEA)) or if this occurs in the context of the use of third-party services or disclosure or transfer of data to third parties, this will only take place if it is done to fulfill our (pre-)contractual obligations, on the basis of your consent, on the basis of a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual permissions, we process or have the data processed in a third country only if the special requirements of Art. 44 et seq. GDPR, i.e. the processing takes place, for example, on the basis of special guarantees, such as the officially recognized determination of a level of data protection corresponding to the EU (e.g. for the USA through the “Privacy Shield”) or compliance with officially recognized special contractual obligations (so-called “standard contractual clauses”).

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2 Data processing in the context of visiting our website
 
 2.1 Log files
 
 Each time our website is accessed by a data subject, general data and information is stored in our system's log files:
 

•  Date and time of access (timestamp);

• Request details and destination address (protocol version, HTTP method, referrer, user agent string);

• Name of the retrieved file and amount of data transferred (requested URL incl. query string, size in bytes);

• Message as to whether the request was successful (HTTP status code).

 
 When using this general data and information, we do not draw any conclusions about the data subject. There is no personal evaluation or evaluation of the data for marketing purposes or profiling. The IP address is not stored in this context.
 
 The legal basis for the temporary storage of data is Art. 6 para. 1 lit. f GDPR. The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the secure operation of our website. Consequently, the data subject has no option to object.

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2.2 Malware detection and log data analysis
 
 We collect log data that is generated during the operation of our company's communication technology and evaluate it automatically, insofar as this is necessary to detect, limit or eliminate malfunctions or errors in communication technology or to defend against attacks on our information technology or to detect and defend against malware.
 
 The legal basis for the temporary storage and evaluation of the data is Art. 6 para. 1 lit. f GDPR. The storage and analysis of the data is absolutely necessary for the provision of the website and for its secure operation. Consequently, the data subject has no option to object.

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2.3 Cookies and similar technologies
 
 Cookies are used on our website. Cookies are small text files that are exchanged between the web browser and the hosting server. Cookies are stored on the user's computer and transmitted by it to our website. In the web browser you are using, you can restrict or prevent the use of cookies by selecting the appropriate settings. Cookies that have already been saved can be deleted at any time. If cookies are deactivated for our website, this may mean that the website cannot be displayed or used to its full extent.
 
 The legal basis for the processing of personal data using cookies is Art. 6 para. 1 lit. f GDPR.

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 a) Google Analytics
 
 We use Google Analytics for the purpose of statistically analyzing the use of our website, which enables us to analyze your surfing behavior. This enables us to improve the quality of our website and its content. We learn how the website is used and can thus constantly optimize our offer.
 
 Google Analytics is a web analytics service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, (parent company: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA), (Google), which uses cookies. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. However, if IP anonymization is activated on this website, your IP address will be shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there. Google will use this information on behalf of the operator of this website for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.

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This website uses Google Analytics with the extension “_anonymizeIp()”. As a result, IP addresses are further processed in abbreviated form, so that direct personal references can be excluded.
 
 The information obtained as part of the static analysis of our website is not merged with your other data collected by us on the website.
 
 You can prevent the collection of the data generated by the cookie and related to your use of the website as well as the processing of this data by
 
 Changing your cookie preferences on our website using the OneTrust Cookie Manager or your browser software;
 
 downloading and installing the browser plugin available at the following link: http://tools.google.com/dlpage/gaoptout?hl=de or
 
 click this link: https://tools.google.com/dlpage/gaoptout. This will place an opt-out cookie on your end device. If you delete your cookies, you must click the link again.

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However, we would like to point out that in this case you may not be able to use all functions of this website to their full extent.
 
 You can find more information on the terms of use and data protection of Google Analytics at http://www.google.com/analytics/terms/de.html or at https://policies.google.com/privacy
 
 Google Analytics stores data for up to 12 months. Once the IP address has been anonymized, it is no longer possible to identify you personally. There is no longer any personal reference in the reports created on the basis of Google Analytics.
 
 b) Google Tag Manager
 
 For the purpose of managing website tags on our website, we use Google Tag Manager from Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, (parent company: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA), (Google). This service allows website tags to be managed via an interface. The Google Tag Manager only implements tags. This means that no cookies are used and no personal data is collected. The Google Tag Manager triggers other tags, which in turn may collect data. However, Google Tag Manager does not access this data. If deactivation has been carried out at domain or cookie level, it remains in place for all tracking tags, provided that these are implemented with Google Tag Manager.

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Google Tag Manager does not set any cookies.
 
 c) Facebook pixel (Facebook Custom Audiences)
 
 We also use the so-called “Facebook pixel” of Facebook Inc (“Facebook”) on our website. This allows users of our website to be shown interest-based advertisements (“Facebook ads”) when they visit the social network Facebook or other websites that also use the process. Through the Facebook pixel, your browser automatically establishes a direct connection with the Facebook server. We have no influence on the scope and further use of the data collected by Facebook through the use of this tool and therefore inform you according to our level of knowledge: By integrating the Facebook pixel, Facebook receives the information that you have clicked on an advertisement from us or called up the corresponding website of our Internet presence. If you are registered with a Facebook service, Facebook can assign the visit to your account. Even if you are not registered with Facebook or have not logged in, it is possible for the provider to find out and store your IP address and other identifying features.

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By using the Facebook pixel, we pursue the purpose of displaying Facebook ads placed by us only to those Facebook users who have also shown an interest in our website. With the help of the Facebook pixel, we want to ensure that our Facebook ads correspond to the potential interest of users and are not annoying. We can also use the Facebook pixel to track the effectiveness of Facebook ads for statistical purposes by seeing whether users have been redirected to our website after clicking on a Facebook ad. The legal basis for the use of the Facebook pixel is Article 6(1)(f) GDPR.
 
 You can object to the use of the Facebook pixel at any time by using the following opt-out option: [short description]

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 Information from the third-party provider: Facebook Inc, 1601 S California Ave, Palo Alto, California 94304, USA; http://www.facebook.com/policy.php; further information on data collection: http://www.facebook.com/help/186325668085084, http://www.facebook.com/about/privacy/your-info-on... and http://www.facebook.com/about/privacy/your-info#ev....

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2.4 Hosting
 
 The hosting services we use serve to provide the following services: Infrastructure and platform services, computing capacity, storage space and database services, security services and technical maintenance services that we use for the purpose of operating our website.
 
 In doing so, we or our processor process inventory data, contact data, content data, contract data, usage data, meta and communication data of users of our website on the basis of our legitimate interests in the efficient and secure provision of this online offer in accordance with Art. 6 para. 1 lit. f GDPR in conjunction with Art. 28 GDPR (conclusion of a contract for order processing).

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3. data processing in the context of establishing contact
 
 3.1 Making contact by e-mail
 
 You can contact our company by email using the email addresses published on our website.
 
 If you use this contact method, the data you provide (e.g. surname, first name, address), but at least the e-mail address, as well as the information contained in the e-mail and any personal data you provide will be stored for the purpose of contacting you and processing your request. In addition, the following data is collected by our system
 

•  IP address of the accessing computer;

• Date and time of the e-mail.

The legal basis for the processing of personal data in the context of e-mails sent to us is Art. 6 para. 1 lit. b or lit. f GDPR.
 
 3.2 Making contact via the website contact form
 
 If you use the contact form provided on our website for communication, you must provide your surname and first name as well as your e-mail address. Without this data, your request sent via the contact form cannot be processed. Providing your address is optional and enables us to process your request by post if you wish.
 
 The following data is also collected by our system
 

•  IP address of the accessing computer;

•  Date and time of registration.

 
 The legal basis for the processing of personal data in the context of e-mails sent to us is Art. 6 para. 1 lit. b or lit. f GDPR.

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3.3 Contacting us by letter and fax
 
 If you send us a letter or fax, the data transmitted by you (e.g. surname, first name, address) and the information contained in the letter or fax, together with any personal data transmitted by you, will be stored for the purpose of contacting you and processing your request.
 
 The legal basis for the processing of personal data in the context of letters and faxes sent to us is Art. 6 para. 1 lit. b or lit. f GDPR.
 
 4 Data processing in connection with newsletters and social media
 
 4.1 Newsletter
 
 You can subscribe to our newsletter free of charge.
 
 We use MailChimp, a service provided by The Rocket Science Group, LLC, 675 Ponce de Leon Ave NE, Suite 5000 Atlanta, GA, 30308 USA.
 
 Through the certification according to the “EU-US Privacy Shield”
 
 https://www.privacyshield.gov/participant?id=a2zt0..

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ensures that the data protection requirements of the EU are also complied with when data is processed by The Rocket Science Group, LLC in the USA.
 
 When you register for our newsletter, your email address will be processed by The Rocket Science Group, LLC. In addition, your IP address and the date and time of your registration are stored.
 
 The newsletter is also sent via The Rocket Science Group, LLC. We can evaluate when you have read the newsletter and whether you have clicked on any links contained therein.
 
 The legal basis for sending the newsletter and the analysis is Art. 6 para. 1 lit. a.) GDPR.
 
 You can withdraw your consent to receive the newsletter at any time with effect for the future. All you have to do is inform us of your revocation or click on the unsubscribe link provided in every newsletter.

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 4.2 Online presence in social media
 
 We maintain online presences within social networks and platforms in order to communicate with the customers, interested parties and users active there and to inform them about our services. When accessing the respective networks and platforms, the terms and conditions and data processing guidelines of their respective operators apply.
 
 Unless otherwise stated in our privacy policy, we process users' data if they communicate with us within the social networks and platforms, e.g. write posts on our online presences or send us messages.

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5. google maps
 
 This site uses the map service Google Maps via an API. The provider is Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. To use the functions of Google Maps, it is necessary to save your IP address. This information is usually transmitted to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer.
 
 The use of Google Maps is in the interest of an appealing presentation of our online offers and to make it easy to find the places we have indicated on the website. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR.
 
 You can find more information on the handling of user data in Google's privacy policy: www.google.com/policies/privacy/

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6. your rights
 
 As a data subject, you have the following rights in connection with the processing of your personal data:
 
 6.1 Right of access
 
 (1) The data subject shall have the right to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed, and, where that is the case, access to the personal data and the following information:
 
 (a) the purposes of the processing;
 
 b) the categories of personal data being processed
 
 c) the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations
 
 d) where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period
 
 e) the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing;

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f) the existence of the right to lodge a complaint with a supervisory authority;
 
 g) where the personal data are not collected from the data subject, any available information as to their source
 
 h) the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.
 
 (2) Where personal data are transferred to a third country or to an international organization, the data subject shall have the right to be informed of the appropriate safeguards pursuant to Article 46 GDPR relating to the transfer.
 
 6.2 Right to rectification
 
 The data subject shall have the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

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 6.3 Right to erasure
 
 (1) The data subject shall have the right to obtain from the controller the erasure of personal data concerning him or her without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:
 
 (a) The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
 
 b) The data subject withdraws consent on which the processing is based according to point (a) of Article 6(1), or point (a) of Article 9(2) GDPR, and where there is no other legal ground for the processing.
 
 c) The data subject objects to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Art. 21 (2) GDPR.
 
 d) The personal data have been processed unlawfully.
 
 e) The personal data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject
 
 f) The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) GDPR.

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(2) Where the controller has made the personal data public and is obliged pursuant to paragraph 1 to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that the data subject has requested the erasure by such controllers of any links to, or copy or replication of, those personal data.
 
 (3) Paragraphs 1 and 2 shall not apply to the extent that processing is necessary
 
 a) for exercising the right of freedom of expression and information;
 
 b) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

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c) for reasons of public interest in the area of public health pursuant to Art. 9 para. 2 lit. h) and i) and Art. 9 para. 3 GDPR;
 
 d) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 para. 1, insofar as the right referred to in paragraph 1 is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
 
 e) for the establishment, exercise or defense of legal claims.

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6.4 Right to restriction of processing
 
 (1) The data subject shall have the right to obtain from the controller restriction of processing where one of the following applies
 
 (a) the accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data,
 
 b) the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead
 
 c) the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defense of legal claims; or

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d) the data subject has objected to processing pursuant to Art. 21 (1) GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.
 
 (2) Where processing has been restricted pursuant to paragraph 1, such personal data shall, with the exception of storage, only be processed with the data subject's consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
 
 6.5 Right to data portability

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(1) The data subject shall have the right to receive the personal data concerning him or her, which he or she has provided to a controller, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where
 
 a) the processing is based on consent pursuant to Art. 6 para. 1 lit. a) or Art. 9 para. 2 lit. a) GDPR or on a contract pursuant to Art. 6 para. 1 lit. b) GDPR and
 
 b) the processing is carried out by automated means.
 
 (2) In exercising his or her right to data portability pursuant to paragraph 1, the data subject shall have the right to have the personal data transmitted directly from one controller to another, where technically feasible.

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The right referred to in paragraph 1 shall not adversely affect the rights and freedoms of others.
 
 This right shall not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
 
 6.6 Right to object
 
 The data subject has the right to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her which is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions. The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defense of legal claims.

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 In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, the data subject may exercise his or her right to object by automated means using technical specifications.
 
 6.7 Right of withdrawal
 
 The data subject has the right to withdraw their declaration of consent under data protection law at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

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 6.8 Right to lodge a complaint with a supervisory authority
 
 Without prejudice to any other administrative or judicial remedy, every data subject shall have the right to lodge a complaint with a supervisory authority, in particular in the Member State of his or her habitual residence, place of work or place of the alleged infringement if the data subject considers that the processing of personal data relating to him or her infringes this Regulation.

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Date: 01.07.2024